Admin Executive

About Us

Magneto IT Solutions is a global, AI-driven Digital Commerce and Growth Marketing Partner leading how ambitious B2C, D2C, and B2B brands build, scale, and grow high-performance digital commerce ecosystems. Operating across North America, the United Kingdom, Europe, MENA, Australia, and Asia, we partner with brands at a strategic level, owning commerce growth outcomes, not just execution. Our work spans enterprise commerce platforms, composable and headless architectures, AI-driven personalisation, and performance-led growth strategies built for global scale. We act as a strategic extension of our clients’ leadership teams, collaborating closely with CXOs, digital, technology, and marketing leaders to align commerce initiatives with measurable business objectives. Our approach is consultative, data-led, and outcome-driven, ensuring every investment is tied to growth, efficiency, and long-term impact.

Visit us: https://magnetoitsolutions.com/

Job Description

• Handle front desk operations and maintain visitor logs and access records.
• Coordinate meeting room bookings and visitor passes.
• Receive, record, and distribute couriers and parcels to employees.
• Track minimum stock levels and raise purchase requests proactively.
• Coordinate with vendors for timely procurement and delivery.
• Monitor Keka/Admin/HR tickets and ensure timely action and closure.
• Maintain admin request tracker with SLA-based closure.
• Maintain admin files, agreements, invoices, and records properly.
• Manage stamp papers and notarization requirements.
• Maintain office registers (visitor, courier, asset, vendor, expense).
• Support HR/Admin with employee documentation when required.

Requirement

• Proven experience as a Receptionist, Front Desk Executive, or Admin role
• Excellent verbal and written communication skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong organisational and multitasking abilities
• Professional appearance and positive attitude